BULL, HOUSSER & TUPPER
POSITION DESCRIPTION
Position: Marketing Assistant and Events Co-ordinator
Reporting to: Marketing Manager
Special Event Co-ordination - (Client and BH&T)
• Assist with organization and co-ordination of events, including scheduling, budgeting,
invitations, announcements, public relations, logistics, and co-ordination of written or
other presentation materials; employ creativity and fresh ideas.
• Liaise with venue, caterers and other suppliers as necessary.
• Liaise with organizing lawyer and others in group; keep organizing lawyer fully
informed on progress of event.
• Maintain database information related to all events.
• Ensure appropriate follow-up with clients and guests.
• Attend event as hostess and on-site contact.
• Seek feedback on success of event and suggestions for improvement.
• Prepare debriefing report including budget/actual summaries.
• Co-ordinate promotional gifts and prizes.
• Work with lawyers to co-ordinate other client entertainment activities as they arise.
Ticket Management
• Liaise with lawyers to assign tickets.
• Ensure, together with Marketing Manager and Chair of Business Development
Committee, effective use of tickets.
• Consider ways of improvement in ticket use, provide summary of usage to Business
Development Committee.
Database Management
• Maintain up-to-date client records and mailing lists (with Marketing Co-ordinator).
• Maintain event-related aspects of database.
• Maintain lawyers’ individual business development activity records.
Donations
• Evaluate and administer donation program (together with Marketing Manager).
• Maintain Donations binder and index.
Sponsorships
• Evaluate and administer firm sponsorships (together with Marketing Manager.
• Maintain Sponsorship binder and index.
• Co-ordinate sponsorship (arrange signage, hand-outs, etc.).
• Liaise with client to supply necessary material.
• Co-ordinate lawyers to attend event.
• Maintain record of sponsorships (event, client, cost, benefit), provide summary to
Marketing Manager.
General Administrative
• Bills, letters, memos as required.
• Maintain up-to-date records and files of all activities.
• Track all expenses against marketing budget.
Team Support
Provide back-up support to the Marketing Co-ordinator in the following areas:
• production of seminar materials;
• creation/updating of Lawyer Biographies;
• creation of PDF’s;
• creation of Power Point presentations;
• Greeting Cards.
Qualities
Will be expected to demonstrate:
• a high level of initiative, responsibility, organization and attention to detail;
• an ability to prioritize projects and work with minimal supervision;
• a professional image;
• sensitivity to law firm culture; pleasant, persistent yet non-threatening;
• an ability to work with people at all levels;
• availability for flexible hours (to prepare for and attend events);
• desire to work as part of the marketing team.
Skills
• Excellent communication skills, written and verbal.
• Technology skills – Microsoft Windows, Word, PageMaker, marketing database
programs, Photoshop and Illustrator.
• Experience in event management in Vancouver (existing network of contacts
preferred).
• Creative ability to “entertain with flair”.
Subject to change/may not describe the job in its entirety